Description

Join a growing team of marketing and business development professionals in a collegial and collaborative law firm. The Marketing & Business Development Coordinator reports to the Marketing & Business Development Manager and works closely with the Marketing & Business Development team and other internal teams to support the execution of the firm's marketing, business development, communications, and event initiatives.

This role spans four core areas of responsibility: event coordination and scheduling logistics; marketing communications and content development; departmental tracker and data management; and general operations and administrative support. The ideal candidate is highly organized, detail-oriented, and able to manage multiple ongoing projects and deadlines simultaneously, while also producing polished, professionally formatted content that adheres to the firm's brand standards. This role plays a critical supporting function within the department, maintaining order across a wide range of moving parts — ensuring the right details are tracked, deadlines are met, and nothing is overlooked.

Success in this role requires strong written and verbal communication skills, sound judgment, and the ability to work independently in a professional services environment. This person will interact regularly with attorneys, business professionals, and external contacts across varying levels of seniority and must bring both precision and professionalism to every deliverable.

About Ropers Majeski

For more than 75 years, Ropers Majeski has provided high-quality legal advice to a wide range of clients. With eight offices worldwide, we handle complex business challenges and provide sophisticated advice to companies and individuals. 

Key Responsibilities

 Events, Scheduling, & Coordination

• Coordinate and manage scheduling, rescheduling, calendars, reminders, and logistics for marketing and business development meetings, events, sponsorships, and related initiatives
• Execute firm events and related communications, including invitations, attendee tracking, and reminders
• Support event and attorney-related logistics, including travel arrangements and other administrative needs associated with marketing and business development activities

Marketing Communications & Content

• Draft, proofread, and edit social media posts, website content, invitations, internal communications, and other marketing materials in alignment with firm branding and style standards, ensuring all deliverables are thoroughly reviewed prior to distribution
• Assist in the production and distribution of internal announcements and recurring communications

 Trackers & Data Management

• Maintain and update departmental event trackers, calendars, and related systems in real time, ensuring all information is accurate, complete, organized, and consistently aligned across platforms
• Track marketing and business development activities, deadlines, sponsorships, and attorney participation to support departmental planning
• Maintain task tracking systems and support departmental workflow organization to ensure timely follow-through and visibility into priorities and deadlines

 Operations & Administrative Support

• Support administrative and operational functions, including expense processing, reimbursements, and invoice coordination
• Track inventory of the firm's branded items and place orders as needed
• Support onboarding efforts for newly hired lawyers and business professionals
• Conduct conference, organization, sponsorship, and business development research to support firm initiatives and networking opportunities 

Location

This position can be based out of any of our United States offices or be fully remote, assuming the ability to work the required schedule.

Qualifications

 Qualified candidates will have: 

• Bachelor's degree (B.A. or B.S.) and 1-3 years of related business development, administrative, communications, or professional services support experience, ideally in a law firm or other professional services role
• Exceptional attention to detail and organizational skills, with the ability to manage multiple assignments, deadlines, and priorities simultaneously
• Strong written and verbal communication skills, including the ability to proofread thoroughly and draft polished, professional communications and marketing materials
• Strong time management skills and the ability to work independently, prioritize competing responsibilities, and follow through on assignments in a timely manner
• Demonstrated ability to manage scheduling, calendar coordination, and event-related logistics in a fast-paced environment
• Experience maintaining trackers, spreadsheets, or other organizational systems with a high degree of accuracy and follow-through
• Strong interpersonal skills and ability to work effectively with attorneys, business professionals, vendors, and external contacts
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Ability and willingness to learn and utilize additional software platforms and tools as needed
• Experience supporting events, marketing communications, social media content, website updates, or other professional services marketing initiatives preferred
• Experience with Canva or similar design tools preferred, with the ability to make basic edits to branded templates and prepare simple graphics for social media, invitations, and marketing materials
• Experience drafting and formatting email campaigns using tools such as Stripo or similar email design platforms preferred

Please send your resume to [email protected] for consideration.